Guides
Guides for the counter
Pick the question the counter is actually asking: what the security deposit is, whether the car is free, or why a Workspace is not a branch.
- Availability
Availability comes from the bookings in this Workspace. There is no second blocking calendar.
- Booking Lifecycle
The Kasura booking lifecycle moves every booking through reserved, active and returned states, with cancellation possible before it becomes active.
- Daily Operations View
A daily operations view in Kasura answers what has to happen today rather than when something is scheduled, grouping work by task type.
- How Settings Shape Workflows
Kasura settings shape workflows by making fields visible or required — enforced, not remembered — with exactly two modes, never a third 'recommended' tier.
- The order at the counter
Request, then booking, then active rental after release, then drop-off. The deposit status sits on that booking.
- Vehicle and stay
Cars are released and dropped off. Stays are checked in and checked out. A scooter is a vehicle.
- What Makes Software Operational
Software is operational when it structures the work needed to fulfil a record — the next steps, in order — not merely when it stores the record itself.
- Why Operational Boards Exist
Operational boards exist because a calendar answers when something is booked, while a board answers what has to happen today and in what state it currently is.
- One Workspace, one rental business
A Workspace is one rental business. It is not a branch filter.
The counter questions
Security deposit, availability, a double-booking, and the move off the whiteboard. The workflow pages own the click path.
- Double-booking
Kasura blocks a booking that overlaps another booking on the same vehicle in this Workspace.
- Availability Conflicts
An availability conflict in Kasura is a booking whose dates overlap an existing active booking on the same asset, determined directly from Kasura's own booking records.
- Security deposit on a booking
Kasura records the security deposit on the booking and closes it as returned in full, partly kept, or fully kept.
- Using Fast Track Return
Use Fast Track only when a vehicle return shows no damage, no fee owed, and a fuel level matching pickup — otherwise use the detailed return path instead.
- Using Room Readiness
Room readiness shows whether a unit can be checked into — ready, dirty, or cleaning — and blocks check-in until staff set it back to ready.
- Charging Rental Fees
Record a rental fee at return for refuelling, damage, lateness, or a lost item — Kasura applies it against the deposit, but never calculates the amount.
- What Kasura does not do
Kasura runs car rental and small stays. It is not a hotel PMS, channel manager, GPS tracker, accounting suite, or an AI that runs the shop alone.
- Whiteboard and Excel
Kasura replaces the rental whiteboard and the booking spreadsheet, not the shop's accounting file.
Easy to mix up
A security deposit is not a rental prepayment. Release is not check-in. A Workspace is not a branch.
- Rental Calendar vs Operations Board
A rental calendar shows when something is booked; an operations board shows what has to happen today and in what state — two different questions, not interchangeable views.
- Vehicle Return vs Accommodation Check-out
Vehicle return processes a moving asset's changed condition — odometer, fuel, damage; accommodation check-out ends a stay and moves a stationary unit into its next readiness state.